FLSA EMPLOYMENT CATEGORY: Salaried; Exempt; Administrative; 12 months
DEPARTMENT: Human Resources
POSITION SUMMARY:
This position is a member of a responsive, customer-service driven, employee-focused human resources team with primary responsibility for meeting the needs of our customers by processing the enrollment, monitoring, record-keeping, and communications associated with all employee benefits plans. This position also supervises human resources staff and student assistants who assist with payroll processing. The Human Resources Coordinator serves as back-up to the Employment Specialist.
ESSENTIAL DUTIES:
• Enrolls, monitors and terminates employee benefits on an on-going basis, comparing eligibility definitions to letters of appointment, anniversary dates, etc. to ensure timely and accurate enrollment including enrollment and termination in external and internal systems.
• Coordinates the opening and closing of Health Savings Accounts for eligible employees.
• Assists current employees with benefit claim questions by utilizing administrative access for vision, dental and medical benefits.
• Meets with employees to explain benefits plan features, assists with enrollment, and answers questions for employees, retirees and beneficiaries.
• Meets with candidates for open positions to review benefits.
• Serves as the day-to-day contact for agents, insurance carriers and third-party administrators.
• Coordinates all aspects of open enrollment – announcements, education and mandated materials, group and individual information meetings.
• Processes monthly and annual accruals for sick and vacation time.
• Run monthly MHBO process to align with ACA reporting requirements.
• Ensures that all benefits are loaded in applicable files or systems via automate processes yet to be utilized.
• Prepares census, account distribution and billing/payment information for benefits plan.
• Maintain spreadsheet of current employees that are eligible for Life and LTD insurance to be used to pay monthly invoices.
• Performs monthly audit to benefits plans to ensure accuracy of enrollments.
• Completes required paperwork for disability or life insurance claims.
• Reviews and tracks employee tuition benefit and graduate tuition benefit receipts, grades, credits and prepares reimbursement documents for approval and payment.
• Reviews and processes moving expense reimbursements.
• Assists with the maintenance of the human resources website.
• Conducts verification of employment requests via phone, fax and email.
• Prepare and distribute PIP letters for eligible employees.
• Conduct exit interviews and collect college owned items from departing employees.Complete public service loan forgiveness forms for current and former employees.
• Complete background checks for employment candidates, volunteers and student athletes.
• Complete motor vehicle report checks for current employees and add to college’s approved driver list.
• Serves as backup to the employment specialist.
• Schedule and lead quarterly new hire orientation sessions.
• Send campus wide emails announcing new job postings and birth announcements.
• Send notifications to members of management when employees give their employment resignation notice.
• Process address updates for employees in Colleague, TIAA, UMR and Davis Vision.
• Create and implement employee wellness programs.
• Plan and host bi-monthly lunch and learn sessions for employees.
• Create and distribute monthly informative human resources newsletter to employees.
• Enter new employee sick and vacation time into Colleague.
• Order sympathy and new baby congratulation floral arrangements to current employees.
• Contact employees that had a job change and discuss eligible benefits.
REQUIRED QUALIFICATIONS:
• Bachelor’s degree (Human Resources preferred).
• Minimum three (3) years related human recourses/benefits experience.
• Proficient in the use of standard office software, specifically Microsoft Office.
• Ability to communicate complex employee benefits issues.
• Excellent customer service skills.
• Ability to work independently and confidentially.
• Ability to make decisions within specific parameters.
• General knowledge of employee and benefits laws along with payroll practices.
PREFERRED QUALIFICATIONS:
• Completion of professional development programs/certifications.
• Experience working in a college or university benefits role.
• Experience working with underrepresented, first-generation, Pell-eligible, and diverse populations.
PHYSICAL REQUIREMENTS:
General office duties conducted within a professional office setting. Extensive computer use required. Must have a valid, or be eligible to obtain a driver’s license, clearing initial and periodic driving record checks and become an approved driver at the College.
The physical demands described herein are representative of those that must be met by an employee to successfully perform essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
APPLICATION PROCESS:
Interested candidates must submit an Alma College application, a cover letter, and current resume via email to careers@alma.edu. Position is open until filled.
Alma College is classified as a selective Baccalaureate College: Diverse Fields by the Carnegie Foundation for the Advancement of Teaching. Committed to academic excellence and development of responsible leaders, Alma’s students thrive on challenging academic programs in a supportive, small-college environment emphasizing active, collaborative learning and close student-faculty interaction. Alma is a private Phi Beta Kappa institution located in the center of Michigan’s Lower Peninsula.
Alma College is an Equal Opportunity Employer and is committed to recruiting and retaining a diverse faculty, staff and student body.
Alma College recognizes that we are all transformed when we celebrate and value the varied identities backgrounds, experiences, and perspectives in our campus community. We are committed to recognizing and removing barriers to success and providing equitable access to opportunities through education and advocacy. In our increasingly diverse campus and world, we pledge to create a climate where everyone is safe and free to grow intellectually, spiritually, and emotionally. For more information, visit alma.edu.